EXHIBITOR TERMS & CONDITIONS
TERMS AND CONDITIONS
All reference to the Organisers refers to E’Ventz (NZ) Ltd, as sole Organiser. The Organisers will take no responsibility for the products displayed by any individual Exhibitor this includes any grantee, endorsement or promise offered by an Exhibitor.
The rental charge includes facilities as listed. Any additional facilities are for the Exhibitor to arrange and pay for. No additional facilities will be provided or paid for by the Organisers. The exhibitor may not sublet or assign or part with possession of his contracted site without prior consent from the Organisers. The exhibitor will use the contracted site only for the purpose authorized.
EXHIBITION SPACE & SIGNAGE
You are required to decorate your Exhibition space to a very high standard for the duration of the show. All storage boxes must be completely out of sight. No part of any display shall protrude outside or over allotted areas. Signage must be professionally made and in a good state of repair.
SALE OF PRODUCTS
Sale of products to the public is encouraged and Exhibitors should make the appropriate manning arrangements.
Exhibitors shall not engage any Contractor other than official contractors to erect and set up display, carry out electrical work without the written consent of the Organisers.
FAILURE OF USE
If the exhibitor fails to use the contracted site by midday of the last set up day, the Organisers reserve the right to relet the site and rental paid by the Exhibitor will be forfeited.
POSTPONEMENT OR ABANDONMENTOF SHOW
In the event, Christchurch Boat, Caravan and Motorhome Show is postponed or abandoned (for any reason beyond the control of E’Ventz NZ Ltd). The Organisers will be entitled to (after receiving in writing from the Exhibitor), refund in whole or part, any payment made by exhibiting companies for stand space only.
On Behalf of the exhibitors, the Organisers are committed to the costs of setting up the exhibition. Therefore in the event of an Exhibitor cancellation, no refund will be allowed.
REFUNDS FOR ALL EXHIBITORS
The Organiser will not refund rentals for stands or plant due to Exhibitor cancellation or weather cancellation prior to or during the Exhibition
Exhibitors shall indemnify the Organiser against all claims, demands, proceedings, suit costs, damages, expenses and looses whatsoever for damages that might occur to persons or property as a consequence of participation in this Exhibition.
All stands and exhibits are at the risk of the Exhibitors and the Organisers shall not in any way be responsible for any loss or damage. It is now a requirement that you have a copy of your Public Liability Insurance Certificate (minimum of $2 million cover). We will require to have a copy of your Certificate.
CONCLUSION OF EXHIBITION
Exhibitors must have their display and all debris cleared by midday of the last day set aside for dismantling. For security reasons nothing may be removed from any stand prior to breakdown or by special arrangement with the Organisers.
During the duration of the show, the organisers may take photographs of Exhibits, Products, and Demonstrations, which could be used for future marketing purposes for the show.
BUILD-UP & BREAK-DOWN DAYS
All Exhibitors and associated staff participating in Christchurch Boat Caravan and Motor Home Show, build-up and break-down during trading hours do so at their own risk. All Exhibitors and staff accept full responsibility for their own safety and personal property during build-up and break-down of in Christchurch Boat Caravan and Motor Home Show.
- Children are not permitted on site during this period. Please do not bring children to the venue during build-up and break-down periods as they will be asked to leave immediately
- Animals are not permitted on site at any time.
- Alcohol is not permitted during build-up and break-down period.
- Do not access any area where a safety barrier is in place.
- Vehicle drivers must maintain extreme caution at all times
- If Exhibitors wish to us LPG Gas they must make application to the Dangerous Goods Department for approval. Without approval, they will not be permitted.
If you are unsure of a particular aspect of your stand, please do not hesitate to contact the Organisers.
DAMAGE OF BUILDINGS AND ENVIRONMENT
The Exhibitors must leave the contracted site in the same condition as at the time it was let into possession. Any damage to walls, floors or buildings in general will be repaired by outside contractors and charged to the Exhibitor.
CANCELLATION OF EXHIBITOR
The Organisers have the right to cancel this contract and/or to remove any products of Exhibit from any show, without notice, and to retain any money in relation thereto. And shall not be liable for any resulting losses to the Exhibitor;
- _If the exhibitor or the exhibitor’s assistant(s) infringe any of the site Rules;
- _If, in the organisers opinion, any products or Exhibit may be a cause of offence or harm to the public, or is not in the best interest of the shows;
- _If the Organisers fails to perform or fulfill any of their obligations caused by any circumstances, including but not limited to acts of God, fire, flood, war, public disaster, and industrial dispute or Government enactment.
ALTERATION OF CONDITIONS
The above conditions are subject to change by the Organiser without prior notice and will be binding on all Exhibitors.
In the event of any dispute about the interpretation of the information in this booklet, the Organisers interpretation shall be final and binding.
GET NOTIFIED ABOUT EVENT
SHOW DATES AND DETAILS
Horncastle Arena, Christchurch
7 July 2017 Friday
8 July 2017 Saturday
9 July 2017 Sunday